The client requested that individual attendee data roll up into one complete report defining every attendee associated with a defined program and location along with the housing & flight information.
Our Customized Approach to Meetings Technology
Our team designed a fully integrated event website and mobile app using Cvent’s event registration tool in which all program, flight data, and on-site data was housed.
Extracting Regional Data
We created a registration with a separate integrated online booking site for each region and were able to collect reporting before, during, and post-event through a series of steps:
- Defined the attendee’s paths based on the attendee’s selected region and developed distinct Concur Meeting sites for online booking relating to each region’s meeting parameters.
- Assigned one Group Travel Lead to manage the entire air booking process & act as a single point of contact to the planning team.
- Provided a dedicated phone help desk line for this particular series of meetings, as well as a customized email.
- Assigned one event project identifier and sub-identifiers for each regional program.
- Created web-based manifests, ensuring accurate arrival & departure times using proprietary Group Track technology.
- Group Travel leads traveled on-site with the entire program to monitor attendee data and flights.